Home
Use Cases
Resources
Tools
Become a Channel BOOK A DEMO
All case studies
Vulcaflex
Industry · Rubber · Nationwide operation
Active client
Mitra Case · Industry

How Vulcaflex cut 50% of the time on budget consolidation

A participatory budget build, with data from multiple departments, now runs in a single system integrated with the ERP.

Consolidation time
-50%
↓ 15 days became 1 week
Budget cycle (1st year)
-1 month
↓ from 5 months to 4 months
ERP integration
100%
↑ Sankhya connected
Centralized system
1 single
↓ end of spreadsheets going back and forth
01 The story in three blocks

Challenge, solution and result — at a glance

Challenge
Spreadsheets passed between departments slowed consolidation

Vulcaflex's budget build is participatory, with data coming from multiple departments. For any correction, spreadsheets bounced back and forth many times, and consolidation stalled under the volume. Each cycle took roughly 15 days just to close the base.

Solution
A single system, integrated with the ERP, with build freedom

With Mitra, Vulcaflex centralized all budget planning in a single system, connected in real time to ERP Sankhya. Each department now contributes with its own governance, without spreadsheets bouncing around. Screens and reports were modeled with the freedom other systems we evaluated did not offer.

Result
1-week consolidation and 1 month less in the cycle, already in year 1

What used to take 15 days now ships in 1 week, with more accuracy and fewer errors. The budget build, which used to take about 5 months, dropped to 4 months in the very first year. Data became available in real time, connected to the ERP, ready for any query.

02 Before vs. After

From a fragmented budget to a single integrated model

Before Mitra
Manual operation, fragmented and error-prone
  • Budget consolidation took roughly 15 days
  • Spreadsheets traveled back and forth between departments
  • Large data volume handled manually
  • Recurring risk of typos and version mix-ups
  • No link with the ERP, data always outdated
With Mitra
Single model, integrated with Sankhya
  • Consolidation runs in 1 week, with more accuracy
  • A single system, no spreadsheet traffic between areas
  • One-shot data export, ready for analysis
  • Errors avoided through centralization and traceability
  • Connected to ERP Sankhya in real time
03 Results in numbers

The impact, measured

Efficiency
-50%
less time in consolidation
From 15 days to 1 week, a weekly win for the finance team.
Speed
-1 month
in the budget cycle, already in year 1
From 5 months to 4 months on the budget build, around a 20% gain.
Integration
100%
connected to ERP Sankhya
Real-time data; any spreadsheet report replicated inside Mitra.
04 Journey

From the first meeting to ERP integration

1
Diagnosis
Map of the participatory budget
Inventory of spreadsheets per department, bottlenecks and rework points.
2
Modeling
Screens and governance per area
Budget model designed in Mitra, with build freedom other evaluated systems didn't have.
3
Integration
Connection to ERP Sankhya
ERP data flowing in real time, no manual re-entry, no intermediate spreadsheet.
4
Operation
Stabilized routine
1-week consolidation, budget cycle 1 month shorter, team free to analyze.
"

"What used to take 15 days to consolidate, today we do in 1 week — with more agility, more accuracy, avoiding errors. Mitra's support is much closer, much more human."

Leonardo Ferreira
Leonardo Ferreira
Controllership Coordinator, Vulcaflex
Other case studies

More results like this

NEXT CASE → YOUR COMPANY

Want a result like this with your brand in the spotlight?

Book a demo and see how Mitra unifies planning, ERP and decision-making in your operation.

We use cookies to improve your experience. Policy